APNIC Foundation Privacy Policy and Collection Statement
Background
APNIC Foundation Limited is a non-profit organization registered in Hong Kong and Australia with APNIC Pty Ltd (Asia Pacific Network Information Centre) as its sole member. It seeks to engage with donors and other organizations to achieve APNIC’s Internet development priorities. This document should be read in conjunction with APNIC’s Privacy Statement.
The information below sets out the way in which APNIC Foundation handles personal data collected from you or from others about you.
Why we collect, use and/or disclose personal data
APNIC Foundation will only use personal data collected from you for the purposes for which it was collected (or a directly related purpose), or following your requests or instructions. These purposes may vary according to the donor or project the Foundation is implementing.
APNIC Foundation may use your personal data for one or more of the following purposes, including but not limited to:
A. ISIF Asia application
APNIC Foundation operates the ISIF Asia Secretariat, providing administrative support, facilitating the selection process, grantee reporting and dissemination strategy, fundraising, and program evaluation.
When submitting an application through APNIC Foundation’s Fluxx online grants and awards management platform, APNIC Foundation is collecting personal information from you to assess and complete your funding application. Without the personal information you provide, APNIC Foundation is not be able to evaluate your application. You may choose not to apply for funding.
Some of the personal information collected by APNIC Foundation may be made available to the public, for example by publishing details on the APNIC Foundation website or through our partner organizations if your application is successful.
When you submit your funding application, your contact details are used by the ISIF Asia Secretariat to be shared with the Selection Committee(s) as part of the selection process you just applied for.
If selected as a funding recipient, you and your team will be offered the opportunity to subscribe to a mailing list to receive information around funding opportunities that may be of benefit for your project and organization, opportunities to promote the work ISIF Asia has funded, and encourage exchanges among ISIF Asia alumni. You can unsubscribe from the list at any time.
Your personal information may be disclosed to APNIC Pty Ltd as well as to overseas recipients as part of the selection process. Some of your personal information may be stored by APNIC Foundation and its service providers using computer servers located outside Australia.
B. Fundraising for APNIC Foundation
As a fundraising body related to APNIC, APNIC Foundation will collect personal information including email addresses, job titles and contact numbers to facilitate communication and to verify your identity when you are dealing with us as a donor or in support of our fundraising activities.
Occasionally we may also collect data from third parties by lawful means and always in accordance with our obligations under the Australian privacy laws and the Spam Act 2003 (Commonwealth of Australia).
C. Coordination an implementation of approved projects
APNIC Foundation collects personal information to:
- To determine a candidate’s eligibility to attend and facilitate any invitation to sponsorship offers including ISIF Asia applications;
- Administration purposes, including contact management;
- Management and communications purposes including registration to events, surveys, feedback collection and research whether via mail, electronic mail, telephone, SMS, fax and so forth;
- To manage and resolve any legal or commercial complaints or issues; and
- To determine your compliance with the terms and conditions that apply to our agreements and applicable law.
We do not intentionally collect sensitive information from you. However, we recognize there may be circumstances where you provide us with unsolicited sensitive information. For example, as part of a project you may provide information that discloses your racial or ethnic origin, political opinion, religious beliefs or affiliations, philosophical beliefs or sexual preferences and so forth. We ask that you do not share sensitive information with us. If you do share sensitive information in this way then we may, in our sole discretion, delete your sensitive information.
We may disclose your personal information to donors who have funded a project that you are involved in where it is required or allowed by law, or where you have otherwise consented.
Retention of personal data
Your personal data will only be kept as long as required for the purposes for which such personal data was collected, use and/or disclosed, or for any legal or business purposes.
At our discretion, we may retain personal data if we consider it necessary or desirable to do so to meet our legal or regulatory obligations.
Information-sharing with APNIC
APNIC delivers some of the programs funded through APNIC Foundation, and for this purpose, APNIC Foundation may need to share personal information with APNIC to enable APNIC to carry out these activities. APNIC Foundation may also share personal information it has collected with APNIC to enable APNIC to carry out its Internet development mission in the Asia Pacific region.
The information shared is limited to that which is required for the respective purpose and is subject to APNIC Pty Ltd providing equivalent levels of security and protection. The information shared is limited to that which is required for such purpose and is subject to APNIC handling the personal information according to its privacy statement and policy. For more information, please see APNIC’s Privacy Statement.
Accessing, updating and correcting your personal information
If you have subscribed to any APNIC Foundation or ISIF Asia mailing lists, you are able to unsubscribe yourself at any time.
If you have concerns about the accuracy or appropriateness of any other personal information held by APNIC Foundation, please contact us. APNIC Foundation will seek to correct any problems as soon as possible.
Changes to this Privacy Statement
APNIC Foundation will amend this statement from time to time. If there are any substantial changes, they will be announced on the APNIC Foundation website. This document was last updated on 3 June 2021.
